Last updated 31 October 2026
In short: JP Logbook keeps your logbook on your own devices and, if you turn on iCloud sync, in your own private iCloud account. DP Technologies doesn’t run a server for the app and doesn’t collect, see, sell or share anything you record. There’s no advertising, analytics or tracking.
This policy explains how JP Logbook (“the app”), made by DP Technologies (“we”, “us”), handles information. It applies to the app on iPhone, iPad and Mac.
What the app stores
JP Logbook is a logbook for Justices of the Peace and Commissioners for Declarations. What it stores is what you enter, including:
- Witnessing records: the name of each signatory or deponent, the date, time and location, the type of document, the type of identification sighted and details you choose to record (such as an expiry date), checks made, questions asked and answers given, notes, the outcome, and any additional people such as an interpreter.
- Your JP details: your name, type of appointment, registration number and any contact details you add.
- Your settings: pick lists, prompt wording, location profiles, JP Resources and app preferences.
- Volunteer timer sessions (JP Logbook Pro): start and stop times, and the suburb or town and note you record.
The app is designed so that personal identification numbers, such as driver licence or passport numbers, don’t need to be recorded. Recording the type of identification and its expiry date is usually enough to show it was checked.
Where it’s kept
- On your device. Everything is stored in the app’s private storage on your iPhone, iPad or Mac, protected by your device’s own security. It’s included in your device’s normal backups.
- In your iCloud account, if you turn on iCloud sync (JP Logbook Pro). Your logbook is copied to your private iCloud database so it stays the same on all your devices. This uses Apple’s iCloud service and is covered by Apple’s Privacy Policy. We can’t see or reach your iCloud data. You can turn sync off at any time in Settings → iCloud Sync.
We don’t operate any server for JP Logbook, and none of your information is sent to us.
The Library. Settings → Locations → Browse the Library lists countries, with their JP Resources and pick lists, that we publish in Apple’s public iCloud database. Browsing and installing them only downloads those files: nothing about you or your records is sent, and no iCloud account is needed.
Location
If you allow it, the app uses your device’s location only while you’re using it, to fill in the suburb or town on a new record and, if you turn the option on, to notice that you’ve moved 200 metres or more from where a volunteer timer session started. To turn a location into a suburb name, your device asks Apple’s mapping service, under Apple’s privacy policy. Only the suburb or town name is kept, on the record or timer session. For the timer, the point where a session started is kept on that device only, never in iCloud, and is deleted when the session stops. Your location isn’t tracked, and the app never uses location in the background.
Location is optional. You can turn it off in the app’s Settings, or in your device’s privacy settings, and type the location yourself.
Face ID, Touch ID and passcode
Unlocking the app (if you turn on its lock), unlocking a saved record or turning off Retention Lock uses your device’s Face ID, Touch ID or passcode. This is handled entirely by your device’s operating system: the app is only told whether it succeeded and never receives any biometric information.
Purchases and subscriptions
JP Logbook Pro is bought, and subscriptions are managed, through Apple’s App Store. Apple handles payment and your Apple Account details under its own privacy policy. The app only learns from the App Store whether Pro has been bought or subscribed to, so it can unlock the Pro features. We don’t receive your payment details.
Files you export or share
When you export records (as CSV or PDF), print them, or save a backup, the app creates the file and gives it to you. Where it goes next, for example to a printer, a folder, an email or another app, is your choice and is no longer controlled by JP Logbook. Please keep exported files and backups as securely as the logbook itself.
Links and web pages
JP Resources and prompt wording can include links to websites, such as your state’s JP administration. Opening a link takes you to that website, or downloads its PDF into the app’s built-in viewer. Those websites have their own privacy policies.
What we don’t do
- We don’t collect, see or store your records, your JP details or anything else you enter.
- We don’t use advertising, analytics, tracking or third-party data collection tools.
- We don’t sell, rent or share information with anyone.
If you choose to send us a support email, we’ll use what you send only to help you, and won’t add you to any mailing list.
The people in your records
Your records contain personal information about the people whose documents you witness. As the JP, you’re responsible for handling it as your state or territory’s requirements and the Privacy Act 1988 (Cth) require, including keeping it secure and keeping or destroying records as required. The app helps with this: saved records are locked against changes, every edit is kept in a change history, and Retention Lock stops records being deleted before the end of their retention period (7 years unless you change it).
Keeping and deleting your information
Your information stays on your devices, and in your iCloud account if sync is on, until you delete it. Records can be deleted in the app once their retention period has passed. Deleting the app removes its data from that device. To remove the iCloud copy, delete the data in the app with sync on, or manage it in your device’s iCloud settings.
Children
JP Logbook is made for appointed Justices of the Peace and Commissioners for Declarations. It isn’t directed at children.
Changes to this policy
If the way the app handles information changes, we’ll update this policy and the date at the top. Significant changes will also be mentioned in the app’s release notes.
Contact
For questions about this policy or your privacy, contact DP Technologies at jplogbook@dptech.com.au or visit jplogbook.dptech.com.au.
If you have a privacy concern you aren’t able to resolve with us, you can contact the Office of the Australian Information Commissioner.